Chelmsford Camera Club needs to collect and use information about individual members in order to administer the Club, and keep members informed about Club activity.
The information collected is as follows:
Selected images may be held by the Club for use in Club publications, on the website, and to represent the Club in external competitions. They may also be passed to the EAF for publication.
The information is collected from the membership application form where the applicant is required to give their informed consent for it to be collected and stored. All members have the right to access the information that the club holds about them. It is kept up to date by sending each member details, annually, of the data held on file, and asking that they update the information, or confirm that it is current. It will not be held for any longer than necessary.
The Club will not share personal information with an outside organisation except when a member’s image is used to represent the Club in an external competition, or by the EAF. In these circumstances the name of the author plus any distinctions may be given, but not any contact details or other information.
This information is stored in a computer file by the nominated Data Protection Officer – in our case, the Treasurer.
Data is managed in line with the 8 data protection principles outlined in Schedule 1 to the Data Protection Act. ie:
Ver 1.3 - 17 May 2018